How to Restructure Your Day for Maximum Productivity

What if you could work less hours in a day and get more done?

Photo by Nathan Dumlao on Unsplash

A Time-Focused World

To-do lists, meetings, schedules, even that fancy morning routine — all of these things are ingrained into our working lives. And they all can have their place, don’t get me wrong.

The Energy Switch

In their excellent article for the Harvard Business Review, Tony Schwarz and Catherine McCarthy explain that while time might be a finite resource, energy is not.

Physical Energy

Eating right, getting enough sleep, and exercising are the three pillars that spring to mind when we think of physical energy. But just as important is understanding the concept of Ultradian Rhythms.

Focus of Energy

Schwarz and McCarthy contend that fully focused work for periods of 90 to 120 minutes, what they call ‘ultradian sprints’, are far more efficient than working longer but with more interruptions. This is because of the phenomenon known as switching time. That is, stopping work to answer an email or phone call — even if this task only takes a minute or two — can actually increase the time required to finish the primary task by up to 25%.

Quality of Energy

The quality of our energy is compromised when negative emotions find their way into our day. And while we may not be able to change the causes of these negative emotions, we can find ways to control our reactions to these causes and therefore influence our emotions.

What Now?

So how do we apply all this to our day of to-do lists, meetings, schedules, and morning routines?

Inspiring a healthy creative life.

Get the Medium app

A button that says 'Download on the App Store', and if clicked it will lead you to the iOS App store
A button that says 'Get it on, Google Play', and if clicked it will lead you to the Google Play store